The Copyright and Licensing Office provides permission and record keeping services for all types of copyrighted works used by the University.
Permissions through the Copyright and Licensing Office
Submit a Permission Request
The Copyright Office provides permission services. Submit a request by email. The Copyright and Licensing Office will review the submission for items that may be provided through existing fair dealing, licensed and freely available sources.
Depending on the responsiveness of copyright owners, copyright permissions can take as little as one day or several weeks. Plan ahead. Submit permission requests as early as possible. It is recommended that permission requests be submitted three months before the material is needed, but submit a request at any time in case permission can be secured more quickly.
We may need to contact you as the permission request proceeds. We will contact you if problems arise with the request, such as a rejected permission request, unavailability of permission in the format you requested or excessive royalty fees. We will discuss alternative content or other means of providing the content.
If you will be away (such as over the summer), provide a contact phone number or email that you will be checking from time to time. If this is not possible, please select an alternative contact person who is authorized to make decisions on your behalf.
The royalty fees for your requests may be covered by:
- The program or department
- Material fees
- Sale of a coursepack through MacEwan Bookstores
Getting Permission Yourself
You are welcome to get permissions yourself. This makes sense in cases where you have a personal connection to the person or organization that holds the copyright. Written permission is required. This can be in the form of an email. Keep in mind that, in many cases, the creator may no longer be the copyright owner. If the creator has assigned the copyright (such as in a publication agreement), then the new owner controls the copyright and they must be approached for permission. Please submit any permissions you receive to the Copyright and Licensing Office for record keeping.
Ensure that your permission request reflects the use you want to make of the work. For example, if you want to digitize and post a work on Blackboard, it should be clear in the request that that is what you are asking.
Publisher representatives can be approached about using materials that are in support of or related to the textbook assigned in a course.